2008 Members Meeting Minutes

2008 Members Meeting Minutes

2008 ANNUAL MEMBERS’ MEETING

APRIL 29, 2008

Call to Order

Hank West, President of the Harbison Community Association Board of Directors, called the meeting to order at approximately 7 P.M.  Board Members in attendance were Mr. Hank West, President, Mr. Danny Hood, Vice-President/Secretary, Mrs. Irene Metz, Treasurer, Mrs. June Cannon, Mr. Ozzie Nagler, Mr. James Kerr, Mr. Stanley Seabrook, and Mr. William Lark.  Absent was Mr. Tom Dornfeld.  Association staff members in attendance were Dr. Sid Crumpton, Mr. Golden Floyd, Mr. Victor Collins, Mr. Scott Lynch, Mr. Joseph McDowell and Mrs. Megan Shealy. 

Lester Gross Harbison Community Service Award

Mr. West conducted a short ceremony inducting Mr. Kenneth Turner as the 2008recipient of the Lester Gross Harbison Community Service Award.  In receiving the award Mr. Turner briefly addressed the audience and Board regarding his history with the Association.

Recognition of Service - Mr. William Lark

Mr. Lark was recognized for his 6 years of service to the Harbison Community as a member of the Board of Directors.  Mr. Lark stepped down as a Class “A” Board member after having served on the Board since 2002.  Mr. West and Dr. Crumpton presented Mr. Lark with a plaque honoring his service after which Mr. Lark addressed the audience and the Board of Directors. 

Determination of a Quorum

Following a request from President West, Mr. Collins reported that a quorum was present for class “A”, “B”, “C”, and “D” seats.  Therefore, business may be conducted.

Approval of Minutes

Mr. Kerr made a motion to approve the 2007 Annual Members’ meeting minutes as presented.  The motion was seconded by Mr. Hood and passed with a vote of 8 for, 0 against and 1 absent (Mr. Dornfeld).

Introduction

Mr. West requested that Board members and candidates seeking election to the Board to give a brief description of themselves along with the number of years served as a Board member.  He also asked that they give a short overview of why they are interested in serving on the HCA Board.

HCA Executive Director Report

Dr. Crumpton informed those present that 2007 was another successful year for HCA.  Some of the key events that Dr. Crumpton highlighted were the recent completion of the tennis court lighting system, continued focus on covenant enforcement and security for Harbison.  He then asked the department heads for Finance (Victor Collins), Maintenance (Scott Lynch) and the Recreation Center (Golden Floyd) to review with the board the major accomplishments in each area.

Report from the Nominating Committee

Dr. Crumpton reported that only one candidate.  Mr. Terry Helsley requested to be placed on the ballot of election to the Board for the open “C” seat which was unopposed.  The remaining seats available were being sought by incumbents, all of which were unopposed. 

“A” Seat (2 Seats Available)                                    “B” Seat (1 Seat Available)

June Cannon                                                                 Danny Hood

Ozzie Nagler

“C” Seat (1 Seat Available)                                     “D” Seat (1 Seat Available)     

Terry Helsley                                                                Irene Metz

Ballots were then distributed and the voting process was completed.  The ballot box was presented to Victor Collins, Financial Services Manager, and two resident volunteers to tabulate the results.

The election results were presented to Mr. West.  He announced that in the “A” seat election, Mrs. June Cannon had received 28 votes and Mr. Ozzie Nagler had received 28 votes and both have been re-elected to another 2-year term.  Mr. West then announced that in the “B” seat election, Mr. Danny Hood received 9 votes and was re-elected to another 2-year term.  Mr. West then announced the results for the “C” seat election; Mr. Terry Helsley received 44 votes and was elected to a 2-year term.  Mr. West then announced the results for the “D” seat election, Mrs. Irene Metz received 6 votes and was re-elected to another 2-year term.

Resident Input

Resident #1 expressed concern over the lack of maintenance and slow response from the Association on the Archers Lake side of Harbison.  The resident stated that they would like to see better maintenance of the trails and playground in the Archers area.

Resident #2 was concerned with recent burglaries in the area and wanted to know what the Association could do if anything to help with the potential problem. 

Dr. Crumpton acknowledged that as of recent the Harbison area had seen more burglaries than usual but informed the resident that action had been taken and the police were currently investigating two suspects.  Dr. Crumpton also provided the audience with the phone number to the Association’s security which would provide a quick response, but indicated that residents should always call 911.

Resident #3 requested that the Board make a motion to accept the election results as final and destroy the ballot.  After a brief discussion a motion to accept the election results and destroy the ballots was put to the floor for voting by the residents in attendance.  The results were 10 in favor and 9 against, as a result the ballots are to be destroyed and the election results considered final.

Adjournment

There being no further business Mr. West adjourned the meeting at approximately 8:20 p.m.