2009 Members Meeting Minutes

2009 Members Meeting Minutes

2009 ANNUAL MEMBERS’ MEETING

APRIL 28, 2009

Call to Order

Hank West, President of the Harbison Community Association Board of Directors, called the meeting to order at approximately 7 P.M.  Board Members in attendance were Mr. Hank West, President, Mr. Danny Hood, Vice-President/Secretary, Mrs. Irene Metz, Treasurer, Mrs. June Cannon, Mr. Ozzie Nagler, Mr. James Kerr, Mr. Stanley Seabrook, and Mr. Terry Helsley.  Absent was Mr. Tom Dornfeld.  Association staff members in attendance were Dr. Sid Crumpton, Mr. Golden Floyd, Mr. Victor Collins, Mr. Scott Lynch, Mr. Joseph McDowell and Mrs. Megan Shealy. 

Lester Gross Harbison Community Service Award

Mr. West conducted a short ceremony inducting Mr. James Telfer as the 2009 recipient of the Lester Gross Harbison Community Service Award.  In receiving the award Mr. Telfer briefly addressed the audience and Board regarding his history with the Association.

Recognition of Service – Ms. Leslie Horton

Mr. West presented Ms. Leslie Horton with a resolution honoring her years of service and dedication to the Harbison Community.  The resolution recognizes Ms. Horton’s service to Harbison and extends an invitation to her and her immediate family to be lifetime members of the Association.    

Determination of a Quorum

Following a request from President West, Mr. Collins reported that a quorum was present for class “A”, “B”, and “C” seats.  Therefore, business may be conducted.

Approval of Minutes

Mr. Kerr made a motion to approve the 2008 Annual Members’ meeting minutes as presented.  The motion was seconded by Mrs. Metz and passed with a vote of 8 for, 0 against and 1 absent (Mr. Dornfeld).

Introduction

Mr. West requested that Board members and candidates seeking election to the Board to give a brief description of themselves along with the number of years served as a Board member.  He also asked that they give a short overview of why they are interested in serving on the HCA Board.

HCA Executive Director Report

Dr. Crumpton informed those present that though 2008 presented many challenges with economic woes the Association was able to maintain it budget and provide the highest quality service possible to residents and members.  Some of the key events that Dr. Crumpton highlighted were the recent completion of the outdoor restrooms located in the rear of the center, the recently replaced flooring in the multi-purpose room, and the continued focus on covenant enforcement and security for Harbison.  He then asked the department heads for Finance (Victor Collins), Maintenance (Scott Lynch) and the Recreation Center (Golden Floyd) to review with the board the major accomplishments in each area.

Report from the Nominating Committee

Dr. Crumpton reported that only one candidate.  Mr. Tom Brower requested to be placed on the ballot of election to the Board for the open “A” seat which has two seats available this election period and with both incumbents seeking re-election.  The remaining seats available were being sought by incumbents, all of which were unopposed. 

“A” Seat (2 Seats Available)                                 “B” Seat (1 Seat Available)

Tom Brower                                                                 Vicki Wilkins

James Kerr

Stanley Seabrook

“C” Seat (1 Seat Available)                                                 

Hank West                                                                  

Ballots were then distributed and the voting process was completed.  The ballot box was presented to Victor Collins, Financial Services Manager, Megan Shealy, Administrative Assistant and a resident volunteer to tabulate the results.

The election results were presented to Mr. West.  He announced that in the “A” seat election, Mr. Tom Brower had received 26 votes and Mr. James Kerr had received 15 votes and Mr. Stanley Seabrook had received 33 votes.  Mr. Brower was elected to the Board of Director for a 2-year term and Mr. Seabrook was re-elected to another 2-year term.  Mr. West then announced that in the “B” seat election, Ms. Vicki Wilkins received 4 votes and was elected to a 2-year term.  Mr. West then announced the results for the “C” seat election; Mr. Hank West received 56 votes and was re-elected to another 2-year term.

Resident Input

Adjournment

There being no further business Mr. West adjourned the meeting at approximately 8:10 p.m.