2011 Members Meeting Minutes

2011 Annual Member's Meeting
2011 ANNUAL MEMBERS’ MEETING
APRIL 26, 2011
 

Call to Order

Hank West, President of the Harbison Community Association Board of Directors, called the meeting to order at approximately 7 P.M. Board Members in attendance were Mr. Hank West, President, Mr. Danny Hood, Vice President/Secretary, Mrs. June Cannon, Mr. Ozzie Nagler, Mr. Tom Brower, Mr. Stanley Seabrook, Ms. Leah Heilman and Mr. Terry Helsley. Absent was Mrs. Irene Metz. Association staff members in attendance were Dr. Sid Crumpton, Ms. Danell Cartee, Mr. Golden Floyd, Mr. Victor Collins, Mr. Scott Lynch, Mr. Mickey Matney and Mrs. Megan Shealy.

Lester Gross Harbison Community Service Award

Mr. West conducted a short ceremony presenting the 2011 Lester Gross Harbison Community Service Award to Mr. Terry Helsley and Mrs. Alexia Helsley.

Determination of a Quorum
Following a request from President West, Mr. Collins reported that a quorum was present for classes “A” and “B” seats, however, the class “C” didn’t have enough votes present to conduct business for that seat. Therefore, business may be conducted for classes “A” and “B”.

Approval of Minutes

Mr. Hood made a motion to approve the 2010 Annual Members’ meeting minutes as amended. The
motion was seconded by Mr. Helsley and passed with a vote of 8 for, 0 against and 1 absent (Mrs. Metz).

Introduction

Mr. West requested that Board members and candidates seeking election to the Board to give a brief
description of themselves along with the number of years served as a Board member. He also asked that they give a short overview of why they are interested in serving on the HCA Board.

HCA Executive Director Report

Dr. Crumpton informed those present that even though 2010 presented many challenges with economic woes the Association was able to maintain its budget and provide the highest quality service possible to residents and members. Some of the key events that Dr. Crumpton highlighted were the recent completion of the replacement of weight room floor, and the continued focus on covenant enforcement and security for Harbison. He then asked the department heads for Finance (Victor Collins), Maintenance (Scott Lynch), Recreation Center (Danell Cartee & Golden Floyd) and Covenants and Security (Mickey Matney) to review with the board the major activity in each area during the 2010 calendar year.

Report from the Nominating Committee

Dr. Crumpton reported no candidates, had requested to be placed on the ballot for any of the available seats. Therefore, all seats available were being sought by incumbents, all of which were unopposed. “A” Seat (2 Seats Available) “B” Seat (1 Seat Available) Tom Brower Leah Heilman
Stanley Seabrook “C” Seat (1 Seat Available) Hank West Ballots were then distributed and the voting process was completed. The ballots were presented to Mr. Victor Collins, Mrs. Megan Shealy and a resident volunteer to tabulate the results. The election results were presented to Mr. West. He announced that in the “A” seat election, Mr. Tom Brower had received 58 votes and Mr. Stanley Seabrook had received 59 votes. Mr. Brower and Mr. Seabrook were re-elected to another 2-year term. Mr. West then announced that in the “B” seat election, Ms. Heilman received 2 votes and
was elected to a 2-year term. Since there was not a quorum present for the “C” seat, the Board directed Dr. Crumpton to consult with the HCA attorney to determine how to proceed with the election of this Board seat. Further, that he report the attorney’s guidance to the Board as soon as possible.

Adjournment
There being no further business Mr. West adjourned the meeting at approximately 8:10 p.m.