2009 Board Minutes - April

2009 Board Minutes - April

MINUTES TO THE MEETING OF THE BOARD OF DIRECTORS

April 28, 2009

 

The Harbison Community Association Board of Directors held their regular meeting on Tuesday, April 28, 2009.  Board Members present were Mr. Hank West, President, Mr. Danny Hood, Vice President and Secretary, Mrs. Irene Metz, Treasurer, Mr. Stanley Seabrook, Mrs. June Cannon, Mr. Ozzie Nagler, Mr. Tom Brower, Mr. Terry Helsley and Ms. Vicki Wilkins.  Association staff members in attendance were Dr. Sid Crumpton, Mr. Scott Lynch, Mr. Golden Floyd, Mr. Victor Collins and Mrs. Meagan Shealy.  

A quorum being present for the meeting, Mr. West called the meeting to order at 8:17 p.m.

 

Approval of Minutes - Board Meeting February 24, 2009

After a brief review of the February 24, 2009 Board minutes Mr. Hood moved the minutes be approved per amendment, Mr. Nagler seconded and the motion was passed with a vote of 9 for, 0 against.

 

Resident Input

No request to address the board received.

 

DDRC Report

Mr. Nagler reported the following activity:

  • Carolina Convenience (Formerly BP and Popeye’s) considering the removal of the current structure to replace with a different type of store.  DDRC is currently awaiting the plans.
  • Dr. Crumpton briefed the Board on the status of illegally removed trees on the trail between Harbison Court and Holiday Inn Express. 

 

RDRC Report

Dr. Crumpton presented to the Board a list RDRC activity for the month of January and February.

 

~  Management Reports  ~

 

Finance Report - Mr. Collins

Assessments

  • Through the March of 2009 Association has collected 57.68% of budgeted assessments.
  • Apartments $50,559
  • Business $386,939
  • Residential  $299,659

Income Highlights

  • Reached 50% of budgeted income through March 2009
  • Recreation General
  • Slow start to the year but expect things to pick up with summer approaching.  Expect to reach budgeted goals.
  • Specialty Programs
  • Low Enrollment Affects ASE may cause ASE to fall well short of budgeted expectations.
  • Athletic Programs
  • Things have begun to pick up for athletic programs in March earning $4,560 in youth sports activities.
  • Aquatics Programs
  • Pool Memberships have taken off earning $902 through March exceeding the budgeted amount of $500.

Expenditures Highlights

  • The Association has spent 20.15% of the budgeted amount through March 2009.
  • Major expenditure during the 1st quarter included the training materials for Red Cross training, treadmill & exercise bike, and replacement of multi-purpose room floor.

 

Recreation Center Report - Mr. Floyd

Richland County Sheriff Department held a self defense class on April 20 and 27.  These sessions were two hours each starting at 6:30.

Harbison 4th annual kids’ triathlon is on Saturday, May 2nd at 8 a.m. and the Harbison family picnic day on May 9 at noon until 3 p.m.

 

ASE & Summer Camp

We have six (6) weeks left for the school year.  This school year we average about twenty- three (23) children per day.  Registration for the summer camp started April 1 for residents and the 15th for non-residents. The fee for summer camp will remain the same as last year. Residents fee is $80 and non-resident  fee $100 We will not offer the lunch program this year.

 

Operational Update - Mr. Lynch

In Maintenance we have replaced the carpet in the multi-purpose room with hardwood laminates. A new sidewalk was poured from existing trail to restrooms and shelter. Property has been cleared on Archer’s lake for the relocation of the playground which will take place in the next few months as time and weather permit.

Covenant Report

Joe has focused on many issues in 2008. He has resolved many cases regarding unregistered vehicles and parking on lawns. In 2008 we had a total of 12 tractor trailers towed from Wal-Mart parking lot for overnight parking. Due to the previous drought we removed over 120 dead or dying trees from common area property and notified 54 home owners.

 

Old Business

 

HCA Retirement Plan

At the previous Board meeting Mr. Telfer reviewed with the Board some changes that the government has administered regarding retirement plans.  These new laws require that the plan administrators take new steps in disclosure of information as well as the filing methods.  These changes will make the process for time consuming and costly.  Currently Mr. Telfer is the Association’s liaison for its retirement plan and requested that the Board grant him permission to attain and disburse information needed to complete the fiscal obligations of the plan.

The Board was asked to determine if Mr. Telfer would continue as the plan administrator and coordinate and implement action that is needed to manage the Association’s retirement plan. 

Mr. Seabrook moved to authorize Mr. Telfer to proceed as needed with the retirement plan, Mrs. Cannon seconded and the motion was passed with a vote of 7 for, 0 against and 2 abstained (Mr. Brower and Ms. Wilkins).

 

New Business

 

Election of Board Officers

 

Board President

Mr. Hood nominated Mr. West as Board President.  Mrs. Cannon seconded the nomination.  Mr. Hood moved to close nominations for Board President.  Mrs. Cannon seconded and the motion passed with a vote of 8 for, 0 against, 1 abstaining (Mr. West).  Mr. West was reelected as Board President.

 

Board Vice President and Secretary

Mr. Nagler nominated Mr. Hood as Board Vice President/Secretary.  Mrs. Metz seconded the motion.  Mr. Nagler moved to close nominations for Board Vice President/Secretary.  Mrs. Metz seconded and the motion passed with a vote of 8 for, 0 against, 1 abstaining (Mr. Hood).  Mr. Hood was reelected as Board Vice-President/Secretary.

 

Board Treasurer

Mrs. Cannon nominated Mrs. Metz as Board Treasurer.  Mr. Nagler seconded the motion.  Mrs. Cannon then moved to close nominations for Board Treasurer.  Mr. Nagler seconded and the motion passed with a vote of 8 for, 0 against, 1 abstaining (Mrs. Metz). Mrs. Metz was reelected as Board Treasurer.

 

Executive Session

Dr. Crumpton requested that the board convene an executive session to discuss personnel matters.  Mr. Hood made a motion to enter into executive session.  Mrs. Cannon seconded and the motion passed with a vote of 9 for, 0 against.

Mr. Nagler made a motion to adjourn executive session and resume the open session. Mrs. Cannon seconded and the motion passed with a vote of 9 for, 0 against.

There were no motions made following the executive session.

 

Mr. Helsley made a motion to adjourn open session.  Mr. Seabrook seconded and the motion passed with a vote of 9 for, 0 against.

 

Adjournment

Meeting adjourned at 9:30 PM.