2009 Board Minutes - August
2009 Board Minutes - August
MINUTES TO THE MEETING OF THE BOARD OF DIRECTORS
August 25, 2009
The Harbison Community Association Board of Directors held their regular meeting on Tuesday, August 25, 2009. Board Members present were Mr. Hank West, President, Mr. Danny Hood, Vice President and Secretary, Mrs. Irene Metz, Treasurer, Mr. Stanley Seabrook, Mrs. June Cannon, Mr. Ozzie Nagler, Mr. Tom Brower, Mr. Terry Helsley and Ms. Vicki Wilkins. Association staff members in attendance were Dr. Sid Crumpton, Mr. Scott Lynch, Mr. Golden Floyd and Mr. Victor Collins.
A quorum being present for the meeting, Mr. West called the meeting to order at 6:03 p.m.
Approval of Minute - Board Meeting April 28, 2009
After a brief review of the April 28, 2009 Board minutes Mr. Nagler moved the minutes be approved as presented, Mr. Hood seconded and the motion was passed with a vote of 8 for, 0 against, 1 absent (Mr. Seabrook).
Captain Joe Shampine – Richland County
Captain Shampine briefed the Board on the August 4th incident in the Recreation Center parking lot during which shots were fired. He also reported to the Board that there had been a lengthy delay in responding to the 911 call because of confusion regarding the location of the incident.
Addressed the Board regarding several issues which included the gang shooting at the Recreation Center, non-resident use of tennis courts and covenant issues. On the matter of the unresolved covenant violation, Dr. Crumpton assured the resident that we would address any issues that were brought fourth promptly. Also Dr. Crumpton emphasized that the Association has been concentrating on that particular neighborhood and have made great strides in improving the appearance and upkeep of the area.
Presented the Board with a signed petition from fellow neighbors in the area that wish action be taken to have alteration made to a home that has been approved by the DDRC. After the resident presented his case to the Board he was advised to make an appeal to the DDRC, because, the Board itself has no authority to change DDRC decisions.
Mr. Nagler reported the following activity:
- The building that was previously occupied by BP and Popeye’s has been removed. Plans have been submitted to replace with a strip shopping center.
- The DDRC has approved plans for the Fraternal Order of Police to erect a building located next to the Trooper Association building.
- Ashley Furniture – DDRC and town of Irmo are working with Ashley Furniture to remodel its current sign to bring it into compliance with Harbison covenants and Town of Irmo code. Ashley is currently taking bids for the sign renovations and will be submitting a plan to the DDRC in the near future.
- Mr. Nagler briefed the Board on the status of illegally removed trees on the trail between Harbison Court and Holiday Inn Express. The owners of the hotels have begun the replanting of the area affected areas.
Dr. Crumpton presented to the Board a list RDRC activity for the month of April and May.
~ Management Reports ~
Finance Report - Mr. Collins
- Investment 5-Month CD – $100,000 will be moved to sweep account
- Merrill Lynch MM - $56,000 closed as of August 2009
- Through the July of 2009 Association has collected 75% of budgeted assessments.
- Apartments $130,837
- Business $401,218
- Residential $430,839
- The Association has spent 62.01% of the budgeted amount through July 2009.
- The Association made its annual contribution to the employee retirement plan. ($44,010.20)
- Entry way and center landscaping. (Approx. $5,000)
Recreation Center Report - Mr. Floyd
- The tennis program continues to do well. The junior tennis league did an excellent job this summer.
- Our youth basketball league was very successful this summer. We had 8 teams participating in the league ages 11 and under and 14 and under. We are registering for our youth league ages 5-6, 7-9 and 10-13 on Sept. 7-28th.
- 6 basketball coaches
- 2 tennis coaches
- 4 officials
The summer camp program was a great success. The summer campers presented a musical play titled “Peter Pan”. It was well attended by family members and friends. The children had an opportunity to attend The Young Chef Academy, which is a cooking school located in Irmo. The campers visited the Challenge Learning Center. There they learned about how astronauts communicate in space. The last day of summer camp Houdini, a magician performed several magical acts. Mr. Houdini also taught the children how to perform one of the magic tricks.
After School Experience (ASE)
The after school program began Thursday, August 20, 2009. We have twenty- two (22) children registered for the program.
- 2 counselors 5 days a week
- 1 counselor who works 2-3 days week
- 1 Arts & Crafts teacher 2 days a week
- Morning Aquatic Exercise Instructors are doing a wonderful job.
- Evening and Weekend Aquatic Exercise classes are also doing a superb job as well.
- Summer Swim Lesson concluded and we had yet another successful summer.
- Took 22 seniors to the Billy Graham Library in Charlotte! Had a wonderful time!
- 30 min. meal presentation.
- Alzheimer’s Association presentation “Change the way people think about Alzheimer’s disease.
- National Family Health and Fitness Day!!!
- 9 part-time Lifeguards
- 8 Aquatic Arthritis Instructors
- 6 Water Aerobics Instructors
Current pool water conditions:
- The pool water is much clearer and has a nice blue tint.
- We treated the pool with Phosphate remover due to the high level of phosphates in the pool. It has been known that pools can quickly build up high phosphate levels.
- We are testing the water daily for phosphate and have been phosphate free since 8/17/09
- These treatments shall be done on a routine basis to prevent this from happening again. We are not alone several commercial and residential pools were having the same problem and using the same treatment.
- We had a few light shortages in the pool area and those have all been fixed!
Operational Update - Mr. Lynch
- One fulltime employee has left the crew. I am currently interviewing now and have a few promising applications. Trail lights 249 and 253 were replaced with 30 foot poles. The light was replaced with a heavy duty high pressure sodium fixture that lights the trail tunnel very well.
- During the heavy rains in late July we had a build up of debris in Kinley Creek which was removed promptly. The boardwalk located off Archers Lane was completely submerged for about one day but all drainage was checked and was flowing properly.
- Lexington County cleared all growth and vegetation from the creek located behind Belmont sub division. In the past two months Lake Murray Tree service has removed about 16 dead pines from common areas. We have seen less pine beetle activity and have had to remove fewer trees this year.
- The dock and gazebo at Lake Woodcross received a facelift. We replaced all the railings and have ordered a metal roof to replace the older shingle roof.
- We had to close the pool for two days in August to treat for Phosphates. We have seen an increase of Phosphates in City water in the last year which has lead to a slow build up in the pool. We are now treating for phosphates on a monthly basis to avoid any build ups.
None to Discuss
None to Discuss
Dr. Crumpton requested that the board convene an executive session to discuss personnel matters. Mrs. Cannon made a motion to enter into executive session. Mr. Seabrook seconded and the motion passed with a vote of 9 for, 0 against.
Mrs. Cannon made a motion to adjourn executive session and resume the open session. Mrs. Metz seconded and the motion passed with a vote of 9 for, 0 against.
During open session Mr. Helsley made a motion to revise Mr. Telfer’s title of Retirement Plan Liaison to Administrative Officer. Mrs. Cannon seconded and the motion passed with a vote of 9 for, 0 against.
Mrs. Cannon made motion to authorize $3,800 be paid to Mr. Telfer on an annual basis for services performed on behalf of the Association in relation to its retirement plan to begin next plan year. These funds will be processed through the Association’s payroll. Furthermore, Mr. Telfer is authorized to bill for up to $500 for the remainder the current plan year for more than expected time spent resubmitting the Harbison Plan to the Federal Government. Mrs. Metz seconded and the motion passed with a vote of 9 for, 0 against.
Mr. Brower made a motion to adjourn open session. Ms. Wilkins seconded and the motion passed with a vote of 9 for, 0 against.
Meeting adjourned at 8:35 PM.