2009 Board Minutes - June

2009 Board Minutes - June

MINUTES TO THE MEETING OF THE BOARD OF DIRECTORS

June 30, 2009

 

The Harbison Community Association Board of Directors held their regular meeting on Tuesday, June 30, 2009.  Board Members present were Mr. Hank West, President, Mr. Danny Hood, Vice President and Secretary, Mr. Stanley Seabrook, Mrs. June Cannon, Mr. Ozzie Nagler, Mr. Tom Brower, Mr. Terry Helsley and Ms. Vicki Wilkins (late).  Absent was Mrs. Irene Metz, Treasurer.  Association staff members in attendance were Dr. Sid Crumpton, Mr. Scott Lynch, Mr. Mickey Matney, Mr. Golden Floyd, Mr. Victor Collins and Mrs. Meagan Shealy.  

A quorum being present for the meeting, Mr. West called the meeting to order at 6:05 p.m.

 

Approval of Minutes - Board Meeting April 28, 2009

After a brief review of the April 28, 2009 Board minutes Mr. Hood moved the minutes be approved per amendment, Mr. Nagler seconded and the motion was passed with a vote of 7 for, 0 against, 2 absent (Mrs. Metz and Ms. Wilkins).

 

Recognition of Service - Mr. James Kerr

Mr. Kerr was recognized for his 8 years of service to the Harbison Community as a member of the Board of Directors.  Mr. Kerr served as a Class “A” Board member since 2001 spending three years as Board president.  Mr. West presented Mr. Kerr with a plaque honoring his service after which Mr. Kerr addressed the audience and the Board of Directors. 

 

Resident Input

No request to address the board received.

 

DDRC Report

Mr. Nagler reported the following activity:

  • 713 Archers Lane – Approval of a new home
  • Ashley Furniture – DDRC and town of Irmo are working with Ashley Furniture to remodel its current sign to bring it into compliance with Harbison covenants and Town of Irmo code.
  • Mr. Nagler briefed the Board on the status of illegally removed trees on the trail between Harbison Court and Holiday Inn Express.  The owners of the hotels have submitted a plan to re-plant the area as well as install a temporary irrigation system.

 

RDRC Report

Dr. Crumpton presented to the Board a list RDRC activity for the month of April and May.

 

~  Management Reports  ~

 

Finance Report - Mr. Collins

2008 FY Audit

  • Separation of Duties
  • General Ledger Bookkeeping
  • Assessment Billing and Collections
  • Bank Reconciliations
  • Record Retention
  • Auditor Assistance

Investment 5-Month CD – 2.20% ($100,000)

Assessments

  • Through the May of 2009 Association has collected 65.89% of budgeted assessments.
  • Apartments $77,335
  • Business $399,719
  • Residential  $384,351

Income Highlights

  • Recreation General
  • Individual membership sales down, however, the sales of pool memberships have offset the difference.  Room rentals have begun to increase.
  • Specialty Programs
  • We continue to see low enrollment in the After School Experience (ASE) and Summer Camp programs.  Instructor programs are on pace with last year’s performance. 

Athletic Programs

  • Athletic programs are ahead of last year’s numbers and with 7 months remaining is in position to reach budgeted expectations.
  • Aquatics Programs
  • Red Cross Training and Classes have already exceeded budgeted numbers and we have begun to receive referrals from Red Cross.

Expenditures Highlights

  • The Association has spent 44.55% of the budgeted amount through May 2009.
  • Renewal rates for the Association’s insurance policies exceeded budgeted expectations. ($138,476)
  • Replaced lounge chairs and benches on the pool deck. (Approx. $5,000)

 

Recreation Center Report - Mr. Floyd

 

Athletic

Tennis

Our tennis camp was held on June 22-26 and a second camp will run on July 13-17.  The Junior Tennis League is back at Harbison, and we have about 20 kids on the team.  All the home matches were moved to Irmo High School courts because we have 3 courts available and 6 courts are needed for matches.                         

Basketball

Men’s 35 year old and over basketball league continues to be successful.  Our youth basketball ages 11 and under and 14 and under are doing a good job.  We have 4 teams from Lexington and 4 teams from Harbison.  Basketball Camp runs July 6-10, 2nd Camp July20-24, and 3rd Camp August 17-19. 

Specialty Programs

 

Summer Camp

We have sixty-four (64) summer campers registered.  We average about fifty - six (56) campers per day.  The campers have had several field trips since the start of camp.  They attended an out of school bash, movies, bowling and the Universe Soul Circus.

Current Staffing

7 counselors & 2 part time Art instructors and one Reading Specialist 

 

Evening Aerobics

The aerobics class has declined in enrollment for several months. We are in the process of trying to increase the enrollment by changing the name from Fun and Fitness to Cardio Mix and Sculpting Class.

 

Aquatics Programs

Programs

Water Aerobics

  • Morning Aquatic Exercise Instructors are doing a wonderful job.
  • Evening and Weekend Aquatic Exercise classes are also doing a superb job as well.

Lifeguard Training

  • Lifeguard Training classes are doing excellent.  We have 2 more classes.
  • CPR challenge classes are ongoing.

Swim Lessons

  • Summer Swim Lesson registrations began April 1st.  We have morning classes and some night and weekend classes. Our first session was May 11th.
  • Swim Lessons are doing really well.

Events

Aquatic Luncheon

  • Will be Wednesday,  July 1st

Presentations

  • There are several presentations and work shops that I have set up for the month of June.

    • Maintain your brain workshop
    • Diabetes Education focus on diet and exercise
    • Alzheimer’s Association presentation “Change the way people think about Alzheimer’s disease.

Staff

  • 12 part-time Lifeguards               
  • 8 Aquatic Arthritis Instructors     
  • 6 Water Aerobics Instructors

Facility

Pool

  • Pool has been doing well and chemicals have been within DHEC regulations. DHEC has been out three times this month and no closures.
  • We had to replace the No Diving signs in pool area. They were too small according to DHEC.

Spa

  • Closures only to drain and refill. 

Sauna

  • Sauna is running good.  We have had no problems.

Baby Pool

  • Aquarium pool replaced some tiles and replaced the drains so that we can be in compliant with the Virginia Baker Act.
  • Baby pool has been open since June 8th and we have had very few closures. (only due to lack of chlorine)

 

Operational Update - Mr. Lynch

  • Grass cutting this past month has been a challenge due to the amount of rain in May and June.
  • We are currently full staffed and have hired one part time worker.
  • We have been spraying for mosquitoes the last four weeks. We have put out about 100 pounds of larvicide which is designed to treat any low lying areas as rainfall occurs.
  • We have treated poison ivy & oak on all trails and have seen good results.
  • The spa deck had to be rebuilt due to hardware failure. The new deck is built with all stainless steel hardware and composite lumber.
  • The kiddy pool has been repainted and tiles have been replaced to comply with DHEC regulations. The drain covers were also replaced to comply with the Virginia Baker Act.

 

Covenant Report

Dr. Crumpton introduced Mickey Matney, the new covenant enforcement officer, to the Board.  Mr. Matney has an extensive background in law enforcement including 15 years as the Chief of Police in Chapin.

 

Old Business

Lester Gross Community Service Award – Selection Committee

The Board discussed the current composition of the selection committee for the Lester Gross Harbison Community Service Award committee.  A recommendation was presented to appoint past winners to the committee with the consideration that the previous winners would have greater insight into the history of Harbison and those who played a role in its development.  Mr. Hood made a motion that the 2010 selection committee consist of the three previous winners if all are willing to serve.  Mrs. Cannon seconded and the motion passed with a vote of 8 for, 0 against and 1 absent (Mrs. Metz).

 

New Business

None to Discuss

 

Executive Session

Dr. Crumpton requested that the board convene an executive session to discuss legal and personnel matters.  Mr. Seabrook made a motion to enter into executive session.  Mr. Hood seconded and the motion passed with a vote of 8 for, 0 against and 1 absent (Mrs. Metz).

A motion was made, seconded and passed to adjourn executive session and resume the open session.

There were no motions made following the executive session.

 

A motion was made, seconded and passed to adjourn the meeting.

 

Adjournment

Meeting adjourned at 8:30 PM.