2011 Board Minutes - April
HARBISON COMMUNITY ASSOCIATION
MINUTES TO THE MEETING OF THE BOARD OF DIRECTORS
April 26, 2011
The Harbison Community Association Board of Directors held their regular meeting on Tuesday, April 26, 2011. Board Members present were Mr. Hank West, President, Mr. Danny Hood, Vice President and Secretary, Mr. Stanley Seabrook, Mrs. June Cannon, Mr. Ozzie Nagler, Mr. Tom Brower, Mr. Terry Helsley and Ms. Leah Heilman. Absent for the Board was Mrs. Irene Metz. Association staff members in attendance were Dr. Sid Crumpton, Mr. Scott Lynch, Ms. Danell Cartee, Mr. Victor Collins, Mr. Mickey Matney and Mrs. Megan Shealy.
A quorum being present for the meeting, Mr. West called the meeting to order at 6:15 P.M.
Approval of Minutes - Board Meeting February 22, 2011
After a brief review of the February 22, 2011 Board minutes Mr. Hood moved the minutes be approved per amendment, Mrs. Cannon seconded and the motion was passed with a vote of 7 for, 0 against 1 absent (Mrs. Metz).
No request to address the board received.
- Mr. Nagler reported the following activity:
- Jared’s Jewelers approved Signage Request
- New Height’s Baptist approved for day care
- Universal Outreach Church approved to place “Coming Soon sign”
- Wal-Mart and Outback approved to change color in logos
- Wachovia approved to change signs due to merger
- Huller’s Black Forest sign approved
- Bargain Overstock Signs approved (next to Babies R Us)
- Wellspring Apartments approved to stain light poles
- Jimmy Johns approved to open in old Lehigh Building
- Buffalo Wild Wings approved to open in old O’Charley’s
- McDonalds approved in upcoming shopping center
- Pier 1 approved for new signage
- Hampton Inn approved for free standing fitness room
- Play It Again Sports signage approved
- Archers Court signage approved
Dr. Crumpton presented to the Board a list RDRC activity for the months of March and April to date.
Finance Report - Mr. Collins
Through the March of 2011 Association has collected 57% of budgeted assessments.
- Apartments $46,583
- Business $371,453
- Residential $307,841
Room Rental and Membership sales have been steady and performing well. Zumba classes have taken off averaging 20 plus participants per class. Red Cross Training and Swim lessons continue to be strong programs for the Recreation Center.
The Association has spent 24% of the budgeted amount through March 2011. Major Expenditures to be made
- Tennis Court Fencing
- Shower Replacement (Women’s Locker Room)
- Trail Lighting Projects
- Archers Lake
- Settlers Subdivision
- Insurance Renewals
Year Round Programs Men’s Basketball
- Wednesday night league with ages 30 years and older ends May 19th
- Next league begins on June 1st
- 4 teams ages 13-14 participating in league that started on March 15th
- Private lessons now offered by Stan Seabrook T-Ball for Tot
- 22 participants in our T-ball for Tots on Tuesday and Thursday nights
- League will finish Thursday, April 28th
- Next league begins April 30th
- For children ages 5-8. Camp will be held June 20 - 24th from 9:30 am to 12pm
- For children ages 9-14. Camp runs June 27th – July 1st Time: 9:30am-12 pm
- For children ages 5-8. Camp runs July 11th – 15th
- For children ages 6-15. Camp is June 20TH- 24TH. Camp will be held from 8am to 10:30am
- For boys and girls ages 6-13. Camp will be held July 25th -29th from 8am to 10:30am
- For Children ages 4-13. Camp will be held June 20th – 24th
- For children ages 4-13. Camp will be held June 13th – 17th from 2pm-3pmFootball Camp
- For children ages 7-13. Camp will be held July 18th – 22nd from 8am-10am
- Saturday, May 21st
Aquatics / Senior Programs Department Monthly Report
- March 12th and 13th we hosted the AEA (Aquatic Exercise Association) Event. We had eight of our instructors attend this event. They were introduced to new Aquatic Cardio Programs / Upper Body, Core & More.
- Registration is underway.
- Classes are underway and have had excellent turnout.
Upcoming Senior Events
- Trip to Shealy’s BBQ May 19th National Senior Health and Fitness Day May 25th Trip to Charleston “Sandlappers Water Tour” June 8th
- 10 part-time Lifeguards 8 Aquatic Arthritis Instructors 5 Water Aerobics Instructors
- Pool has been clean and clear.
- Spa - Closures only to drain and refill. Sauna
- Sauna is running good.
- Baby Pool is closed and will re-open the middle of May
Specialty Programs Department
- Class is held on Mondays and Wednesdays
Kenpo/ Jujitsu Karate
- Class meets on Monday, Wednesdays, and Saturdays.
- Class meets on Tuesdays and Thursdays
ASE (After School Program)
- 28 children enrolled
- Spring Break camp was held this year
- Program ends on June 2nd
- Registration is underway
- Fees will be $85 (R) and $105 (NR)
- New Program utilizing our facility as a host site
- Provides tutoring to kids from Harbison West
- Renting out the Blue room.
- $600 rental for six weeks.
Maintenance Updates Seasonal
- Cleaning up trails
- Cutting back limbs
- Whitehead Wildlife - Beaver activity in Kinley Creek
- M&L Tree Services for tree removal on common property - 24 dead trees removed
No Parking Signs
- Sam’s Parking Lot
- Broad River Rd across from Glenridge
- 4 Full Time Outdoor Maintenance Workers 2 Part Time Outdoor Maintenance Workers 1 Full Time Custodian 1 Part Time Custodian
Covenants and Security Enforcement
Covenants Manorwood Duplexes
- Violations have been corrected.
- Each owner/manager was contacted by Mickey Matney and given a time frame to complete the repairs.
- Repairs made included: repainting of the outside of the buildings, reroofing, and landscaping. Vehicles
- Notifications are now being made to Richland County Code Enforcement about abandoned, junked, wrecked or non-operating vehicles Businesses
- Multiple business owners have been contacted about improving landscaping
- Request include pruning of shrubs, replacement of pine straw/pine bark, and removal of dead shrubbery As of 01/02/2010 there have been 110 covenant violations with 55 cleared or resolved violations.
Security New Duties
- Checking lobby of Lakeside for homeless people - None found to date
- Checking players utilizing tennis courts for proper reservation slips. All court users are required to visit the front desk for a reservation slip prior to utilizing the courts. The security officers have had 29 violations, over 400 hours on the trails in the golf cart, over 9,200 miles of patrols in the truck, and, as of January 1 had answered 46 calls from residents.
Tennis Court Fencing
Dr. Crumpton provided the Board with an update regarding the upcoming recreation center tennis court fencing project. Dr. Crumpton reviewed the plans and the estimated cost of the project with the Board.
Mr. Seabrook expressed his opposition to the fence project and requested the Board allow him time to devise an alternative strategy for securing the recreation center tennis courts. After an extensive deliberation on the matter Mr. Brower made a motion to place the fence project on hold until the next Board meeting to allow Mr. Seabrook time to develop a plan to be presented to the Board in its June meeting. The motion was seconded by Mr. Helsley and was passed with a vote of 8 for, 0 against 1 absent (Mrs. Metz).
Weight Room Renovations
Dr. Crumpton presented to board with copies of the proposed plans for the renovation of the weight/cardio room. After a brief update on the plans Dr. Crumpton informed the Board that the next step in the process for the Association is to obtain a solid bid and time estimate for the renovations. This information will be presented at the June meeting.
Election of Board Officers
Due to the lack of quorum for the Class “C” seat elections the appointment of Board Officers was postponed to a later meeting.
Dr. Crumpton requested that the board convene an executive session to discuss personnel matters. Mr. Hood made a motion to enter into executive session. Mrs. Cannon seconded and the motion passed with a vote of 8 for, 0 against 1 absent (Mrs. Metz).
Mr. Nagler made a motion to adjourn executive session and resume the open session. Mrs. Cannon seconded and the motion passed with a vote of 7 for, 0 against 2 absent (Mrs. Metz and Ms. Heilman).
Mr. Helsley made a motion to adjourn open session. Mr. Seabrook seconded and the motion passed with a vote of 7 for, 0 against 2 absent (Mrs. Metz and Ms. Heilman).
Meeting adjourned at 10:30 PM.
Vice President / Secretary