2011 Board Minutes - August
HARBISON COMMUNITY ASSOCIATION
MINUTES TO THE MEETING OF THE BOARD OF DIRECTORS
August 30, 2011
The Harbison Community Association Board of Directors held their regular meeting on Tuesday, August 30, 2011. Board Members present were Mr. Hank West, President, Mr. Danny Hood, Vice President/Secretary, Mrs. Irene Metz, Treasurer, Mr. Stanley Seabrook, Mrs. June Cannon, Mr. Ozzie Nagler, Mr. Terry Helsley, Ms. Leah Heilman and Mr. Tom Brower. Association staff members in attendance were Dr. Sid Crumpton, Mr. Scott Lynch, Ms. Danell Cartee, Mr. Victor Collins, Mrs. Megan Shealy and Mr. Mickey Matney.
A quorum being present for the meeting, Mr. West called the meeting to order at 6:05 p.m.
Approval of Minutes - Board Meeting June 28, 2011
After a brief review of the June 28, 2011 Board minutes Mr. Hood moved the minutes be
approved per amendment, Mr. Nagler seconded and the motion was passed with a vote of
8 for, 0 against and 1 absent (Mr. Brower).
Ms. Lynelle Smith – Beacon Hill
Ms. Smith a resident in the Beacon Hill subdivision discussed with the Board several
- The first issue presented was in regards to the amount of noise that the subdivision receives from the increased traffic on Columbiana Drive. She requested that the Association consider planting shrubbery along the road to serve as a natural buffer and sound barrier.
- The second issue was the replacement of the entry sign to their community. The current signage is in disrepair and needs to be replaced or refinished.
- Lastly Ms. Smith brought to the Board’s attention the condition of the trails and how slow things were to get repair or removed after notification of the problems.
Mr. Nagler reported the following activity:
- Lucy’s Lingerie – Owner of the shopping strip rejected to request of Lucy’s to join the shopping strip.
- Park Terrace Shopping Center – DDRC provided a conditional approval for a rear delivery and parking area.
- Palmetto Parkridge Hospital – The DDRC has examined the preliminary plans for the proposed hospital. Awaiting the final plans with suggested revisions.
- Columbiana Lakes Apartment – The complex was approved for a new sign that reflects the change in name of the complex from Columbiana Lakes to Waters Edge.
- 133 Forest Fern Ct – The resident at 133 Forest Fern Ct submitted a request for fencing that ran along the side yard of the owner’s property. The fencing was installed prior to the request and was denied by the RDRC. The resident appealed the RDRC decision through the DDRC and after careful consideration the DDRC approved the fencing overturning the RDRC decision.
Dr. Crumpton presented to the Board a list RDRC activity for the months of July and August to date.
Finance Report - Mr. Collins
Assessments - Through the month of July 2011 Association has collected 78.19% of budgeted assessments.
- Apartments $140,720
- Business $434,547
- Residential $424,013
- Delinquent Collections $146,139
- Collected $1,344,670 through July which is 81.88% of the overall budgeted goal for the 2011 FY.
- Summer Camp has surpassed budget projections earning $44,000 in July and another $8,300 during its final 2 weeks in August.
- ASE is back with the new school year. We have approximately 25 children but looking to grow.
- Red Cross Training, Swim Lessons and Pool Admissions continue to perform well. The department is $16,000 away from the budget projections as of July and is in position to achieve goals.
- The Association has spent 62.84% of the budgeted amount through July 2011.
- Retirement Contribution - $42,000
- Johnson Control Contract - $10,700
Recreation Center Report - Ms. Cartee
- Men’s Basketball (30+ League) - Summer League ended Aug. 27th. Next session to begin September 14th
- Youth Basketball - 5th, 6th, 7th, 8th, and 9th graders. Season will start Tuesday, September 6th games will be played on Tuesdays, Thursdays and Saturdays
- Tennis - Private tennis lessons are ongoing. Group lessons will begin September 6th (Run for 4 weeks).
- T-Ball for Tots - Session scheduled for Monday, September 12th (Run for 4 weeks).
- Water Aerobics - Classes are starting to pick up now that students are back in school.
- Swim Lessons - Great turn out for swim lessons this summer with a total of 229 participants. (56 Residents / 173 Non-Residents).
- Lifeguard - We have a Lifeguard Training Class scheduled for October
- Staff - 10 part-time Lifeguards, 8 Aquatic Arthritis Instructors, 5 Water Aerobic Instructors.
- Swim Team - Will be back to practice starting Thursday, September 1st.
- Facility - Pool, Spa, and Sauna have all been operating without issues.
- Special Events - Recently took a trip to Mepkin Abbey. Senior Bunco and Bingo. Guest speaker on “The Philosophy of Southern Living” 27 attendees (Great turnout)
- Future Trips - Augusta Canal in Augusta, GA. Wing Haven Gardens in Charlotte, NC.
- Upcoming - Guest Speaker Marsha Clayman on “Dementia… Depression and the Donut Hole”. Senior Luncheon will be held Wednesday, September 21st. Senior Dance in October (Sensational Epics will be playing).
- Old Programs - Summer Camp finished out strong with 82 children enrolled.
- New Programs - Parents Night Out (16 participants for our 1st night held Friday, August 26th). We will host another Parents Night Out in October and hope to do one once a month
- Ongoing Programs - Karate, Kenpo / Jujitsu and Aikido all continue to run successfully. A.S.E has started and we have 25 participants and hope to get more as the students and parents settle in the new school year.
Operational Update - Mr. Lynch
- Increase in dead/dying trees due to drought and pine beetles. Removing trees as quickly as possible. Working with Mickey to notify homeowners of potential dead trees in their yards.
- Received 80 tons of wood chips from construction site at Parkridge Drive. Used chips to help keep brush down between the tennis courts and Recreation Center sign on Harbison Blvd.
- Continuing to keep up with grass growth and beginning to start fall projects.
- Contracted Whitehead Animal Control for beaver removal in the Timber Creek area.
Tennis Court Fencing
Due to some confusion over the proposed plans for the tennis court fencing project Dr. Crumpton reviewed the plans as they were intended to be interpreted and opened the floor to discussion. After a brief deliberation on the fencing Mr. Nagler made a motion to run fencing between courts 1 and 2 that will have an opening at the net line between the courts. This would match the current look of courts 3 and 4. Ms. Heilman seconded and the motion was passed with a vote of 7 for, 0 against and 2 abstaining (Mr. Brower and Mr. Seabrook).
Tennis Court Lining & Hitting Wall Fencing
Dr. Crumpton presented to the Board a plan to line the hitting wall surface as well as two of the Recreation Center tennis courts for you tennis. In addition to lining the hitting wall area a fence would be erected around the area to contain balls during play. After a brief discussion Mr. Brower made a motion to move forward with the project as proposed. Mrs. Cannon seconded and the motion was passed with a vote of 8 for, 0 against and 1abstaining (Mr. Seabrook).
Weight Room Renovations
Dr. Crumpton briefly discussed the proposed plans for the renovation of the weight/cardio room. The bids were presented and reviewed extensively with the overall opinion being that the Association would be better served postponing renovation plans. Mr. Hood then made a motion that based on the cost figures presented for the renovations the Association should not proceed with the construction project. Mrs. Cannon seconded and the motion was passed with a vote of 8 for and 1 against.
Dr. Crumpton requested that the board convene an executive session to discuss personnel
matters. Mr. Hood made a motion to enter into executive session. Mr. Seabrook
seconded and the motion passed with a vote of 9 for and 0 against. Mr. Nagler made a motion to adjourn executive session and resume the open session. Mrs. Cannon seconded and the motion passed with a vote of 9 for and 0 against.
Mr. Seabrook made a motion to adjourn open session. Mr. Nagler seconded and the motion passed with a vote of 9 for and 0 against.
Meeting adjourned at 9:45 PM.
Vice President / Secretary