2011 Board Minutes - February
HARBISON COMMUNITY ASSOCIATION
MINUTES TO THE MEETING OF THE BOARD OF DIRECTORS
February 22, 2011
The Harbison Community Association Board of Directors held their regular meeting on Tuesday, February 22, 2011. Board Members present were Mr. Danny Hood, Vice President/Secretary, Mrs. Irene Metz, Mr. Stanley Seabrook, Mrs. June Cannon, Mr. Ozzie Nagler, Mr. Tom Brower and Mr. Terry Helsley. Absent were Mr. Hank West and Ms. Leah Heilman. Association staff members in attendance were Dr. Sid Crumpton, Mr. Scott Lynch, Mr. Victor Collins, Mr. Golden Floyd, and Ms. Danell Cartee.
A quorum being present for the meeting, Mr. Hood called the meeting to order at 6:02 p.m.
Approval of Minutes - Board Meeting November 30, 2010
After a brief review of the November 30, 2010 Board minutes Mrs. Metz moved the minutes be approved as presented, Mrs. Cannon seconded, and the motion was passed with a vote of 7 for, 0 against, and 2 absent (Mr. West and Ms. Heilman).
Resident #1 – Recreation Center Hours of Operation
During the weeks prior to the February 22nd board meeting HCA management placed a poll on the website and at the Frontdesk to solicit opinion on a potential change to operating hours for the Recreation Center. Resident #1 requested permission to speak to the Board on behalf of residents and members whom use the center facilities between 9:00 – 10:00 PM.
After his presentation the Board of Directors deliberated the proposed change to operating hours and directed HCA management to make no changes in operating hours.
Mr. Nagler reported the following activity:
- Retail Stores at Park Terrace and Harbison Blvd – The existing medical facility is scheduled to be demolished to make way for the proposed retail center which is expected to have the following types of retailers.
Firestone Automotive Center
Home Improvement Retailer
Dr. Crumpton informed the Board that a list recent RDRC activity would be emailed to them.
Finance Report - Mr. Collins
Through the month of February 2011Association has collected the following dollar amounts for each class of assessed property.
- Apartments $36,873
- Business $115,657
- Residential $163,832
- ASE is off to a good start for 2011 with steady numbers. For the 2011 FY we have moved all senior program revenues and expenditures to Dept 55 (Aquatics).
- Room rentals and memberships sales have been very popular the first 2 months of 2011.
- Aquatics Dept continues to perform well with pool memberships, Aquacize, and Red Cross Training leading the way.
- Repairs to main drainage line on the pool completed.
- Johnson Control maintenance contract renewed.
- Recreation Center tennis court lights repaired.
Recreation Center Report - Mr. Floyd
- Morning Aquatic Exercise Instructors are doing a wonderful job.Evening and Weekend Aquatic Exercise classes are also doing a superb job.
- March 12th and 13th we will host the AEA (Aquatic Exercise Association) Event. We have eight of our instructors attending this event. They will be introduced to new Aquatic Cardio Programs / Upper Body, Core & More.Swim Lessons
- Registrations for summer swim lessons will begin March 1st 2011.
- Class dates and times are posted on the web site
- Classes have started and we are getting a really good turnout.
- Pancake Breakfast Wednesday, Feb. 23rd
- Trip to Daniel Stowe Botanical Garden in Charlotte, NC
- Trip to Laura’s Tea Room March 9th
- Senior Luncheon Wednesday, March @ 12pm
- Pool has been clean and clear
- .Scott and Drew unclogged the drain in the pump room
- Tennis Program - Due to inclement weather our tennis program had several weeks of down time during January. The Association and Coach Stan Seabrook are currently working on a plan to develop a community tennis program geared at promoting tennis to youth in Harbison and surrounding areas.
- Basketball Programs - The Adult league continues to do well on Wednesday night with ages 30 years and older. The winter youth basketball league wrapped up February 5th. The league began play December 4th with 8 teams consisting of 9-12 year olds. We are currently working on a youth league for ages 13-15 that will start in March.
- T-Ball - Registration for T-Ball began February 22nd for ages 3-4. Practice and play are scheduled to begin on March 29th.
- Women’s Self Defense - Ladies Self Defense Class is scheduled for Saturday March 26th offered by Richland County Sheriff Department. This is a free class offered strictly to women.
- ASE (After School Program) - The ASE children visited Lakeside on Wednesday, February 16, 2011. The children and the residents played several games of bingo with prizes being given to the winners. We have thirty children enrolled in the program.
- Ballroom Dancing - Ballroom dancing class meets every time Tuesday evening from 6-7PM.
Operational Update - Mr. Lynch
- The hedges are approximately 90% complete and should be done by March.Repairs to the pool main drain line have been completed. This will ensure proper backwashing for the pool. The repair was done by HCA staff saving about $4,000 on the original repair estimate.
- The trenching and laying of conduit for the trail lights at Archer’s Lake will begin in the next few weeks. This will complete the lighting system around the lake along the trails.
- Repairs are been made to two sections of trail. In the Twin Creek area along the trail a section was repaired and a drainage system was added to facilitate water movement. Also a section of trail near Harbison West Elementary was removed and re-poured.
- Relays have been added to the boiler that is used for our loop water system and domestic hot water. This will increase the efficiency by about 25%.
- Mr. Lynch provided the Board with an updated version of the bid for the Recreation Center’s tennis court fencing. The Board asked that the Association secure an additional 2 bids before proceeding with the project.
Weight Room Expansion
Dr. Crumpton presented the Board with a document that discussed the feasibility and estimated cost to expand the current weight room by extending the room over racquetball court #1. The construction is expected to take a month from start to finish. This expansion would not only provide more area for fitness equipment, but would also provide more facilities for fitness programs in the area below the weight room. The estimated cost for these renovations is expected to be between $125K to $150K. That doesn’t include the cost of new fitness equipment for the area.
Dr. Crumpton requested permission to move forward by having the architect complete drawings and schematics for the project in order to obtain more accurate cost estimates. After a brief discussion Mr. Brower made a motion to allow management to move forward the next step not to exceed $3,000 and report the finding to the Board. Mr. Helsley seconded and the motion was passed with a vote of 7 for, 0 against and 2 absent (Mr. West and Ms. Heilman).
None Scheduled To Be Discussed
Dr. Crumpton requested that the board convene an executive session to discuss a personnel and legal matters. Mr. Brower made a motion to enter into executive session. Mrs. Metz seconded and the motion passed with a vote of 7 for, 0 against, 2 absent (Mr. West and Ms. Heilman).
In open session, Mr. Seabrook made a motion to adjourn. Mr. Brower seconded and the motion passed with a vote of 7 for, 0 against, and 2 absent (Mr. West and Ms. Heilman).
Meeting adjourned at 8:15 PM.
Vice President / Secretary