2011 Board Minutes - June

HARBISON COMMUNITY ASSOCIATION
MINUTES TO THE MEETING OF THE BOARD OF DIRECTORS
June 28, 2011

The Harbison Community Association Board of Directors held their regular meeting on Tuesday, June 28, 2011. Board Members present were Mr. Hank West, President, Mr. Danny Hood, Vice President/Secretary, Mr. Stanley Seabrook, Mrs. June Cannon, Mr. Ozzie Nagler, Mr. Terry Helsley and Ms. Leah Heilman. Absent were Mrs. Irene Metz, Treasurer and Mr. Tom Brower. Association staff members in attendance were Dr. Sid Crumpton, Mr. Scott Lynch, Mr. Golden Floyd, Ms. Danell Cartee, Mr. Victor Collins, Mrs. Megan Shealy and Mr. Mickey Matney.

A quorum being present for the meeting, Mr. West called the meeting to order at 6:05 p.m.

Approval of Minutes - Board Meeting April 26, 2011

After a brief review of the April 26, 2011 Board minutes Mr. Hood moved the minutes be approved per amendment, Mrs. Cannon seconded and the motion was passed with a vote of 7 for, 0 against and 2 absent (Mr. Brower and Mrs. Metz).

Resident Input

Felicia Cokely

Ms. Cokely addressed the Board with a concern regarding a recent RDRC request that she submitted. The request was submitted after the installation of fencing and the owner was cited for a covenant violation for erecting the fence without approval. Ms. Cokely’s complaint was with the amount of time that the Committee was taking as well as the number of different request that were given to her seemed excessive.

After discussing the issue presented by Ms. Cokely, Dr. Crumpton informed the resident of their appeal rights and ensured her the Association do what it could to expedite the process.

DDRC Report

Mr. Nagler reported the following activity: Jared’s Jewelers - approved signage request Buffalo Wild Wings - approved to open in old O’Charley’s McDonalds - approved minor changes to original landscaping plans Lucy’s Lingerie – approved store plans and signage The Crestmont - signage and dog park approved

RDRC Report

Dr. Crumpton presented to the Board a list RDRC activity for the months of May and June to date.

Management Reports

Finance Report - Mr. Collins

Investment $500,000 currently invested

  • 2- $100,000 CDs
  • Sweep Account - $300,000

Assessments - Through March the Association has collected 69% of assessment.

  • Apartments $91,919 – 35.76%
  • Business $400,753 – 96.33%
  • Residential $383,372 – 63.36%
  • Delinquent Collections - $116,397

Income Highlights

  • Tennis Lesson revenues have increased over the past two months. ($1,100 approx)
  • Monthly memberships for the pool as well as general memberships are continuing to perform well.
  • Red Cross Training and Swim lessons are very close to achieving their budgeted goal.

Major Expenditures - Upcoming Expenditures

  • Shower Replacement
  • Retirement Contributions
  • Insurance Renewal ($73,500)

Recreation Center Report - Ms. Cartee

Athletic Department

Special Events

  • City Year - HRC has been recognized by as a City Year Service Partner of the year as a result of our work with their Columbia Heroes Program.
  • Resident Picnic - This year we had carnival games, snow cones, a bounce house, and face painting. Columbia Fire Dept. also sent out a team to spray the kids. The event was a great success.
  • Kids Triathlon - Hosted the event for the 4th year with over 100 participants.

Programs

  • Men’s Basketball (30+ League) - 6 teams in current session ending in August
  • Youth Basketball - 1 weeks camp will be held at the end of June.
  • Tennis - Private tennis lessons are ongoing. 1st tennis camp was a success. 2nd begins on July 25th. Group lessons will begin in September.
  • Sports Camp - All day camps incorporating a variety of sports will run last three days of summer break.
  • T-Ball for Tots - Session scheduled for August.
  • Soccer - Clinic scheduled for September.

Aquatic Programs

  • Water Aerobics - Classes continue to run smoothly with only a slight dip in attendance due to summer.
  • Swim Lessons - Offering full sessions in mornings and evenings.  93 participants so far with 3 sessions remaining.
  • Lifeguard - 111 lifeguards have been certified this year.

Aquatics Staff/Facility

Staff

  • 10 part-time Lifeguards
  • 8 Aquatic Arthritis Instructors
  • 5 Water Aerobics Instructors

Facility

  • Pool, Spa, and Sauna have all been operating without issue.
  • Baby Pool opened on May 9th.

Senior Programs

  • Special Events - Recently took trips to Shealy’s BBQ and Charleston
  • Hosted 21 vendors for our 3rd Annual National Senior Health and Fitness Day

Upcoming

  • BINGO on July 20th
  • Guest speaker on “The Myths of Aging”
  • Trip to Mepkin Abbey
  • BUNCO tournament August 11th

Specialty Programs

New Programs

  • Belly Dance class is currently gathering an interested list.
  • We will host our first Parents Night Out in August.

Ongoing Programs

  • Karate, Kenpo/ Jujitsu, and Akido all continue to run successfully
  • Summer Camp is underway with 81 children enrolled.  Hot lunches are being provided to all campers free of charge by Senior Catering.
  • A.S.E enrollment will begin July 5th.

Operational Update - Mr. Lynch

General Operations

Clearing all downed trees, limbs, and debris resulting from summer storms as quickly as possible Working hard to keep all areas cut, hedged, and trimmed during this peak growth time.

Special Projects/Contracts

M&L Tree Service providing great work. Whitehead Animal Control removed 2 beavers from the Timbercreek area Slide on newly relocated playground replaced due to vandalism.

Old Business

Tennis Court Fencing
Mr. Seabrook presented his case to the Board in opposition to the fence project approved in the 2011 FY budget. After a brief presentation on the matter Mr. Hood made a motion to proceed with the fence project as approved in the budget. The motion was seconded by Mrs. Cannon and was passed with a vote of 5 for, 1 against 1 abstention, and 2 absent (Mr. Brower and Mrs. Metz).

Weight Room Renovations
Dr. Crumpton briefly discussed the proposed plans for the renovation of the weight/cardio room. Dr. Crumpton informed the Board that the Association was in the process of securing bids for the project and to solidify the amount of time the renovations will take. This information will be presented at the August meeting.

Election of Board Officers
Board President
Mr. Nagler nominated Mr. West as Board President. Mr. Hood seconded the nomination. Mr. Hood moved to close nominations for Board President. Mr. Seabrook seconded and the motion passed with a vote of 6 for, 0 against, 1 abstaining (Mr. West), 2 absent (Mr. Brower and Mrs. Metz). Mr. West was reelected as Board President.
Board Vice President and Secretary
Mr. Seabrook nominated Mr. Hood as Board Vice President/Secretary. Mr. Nagler seconded the motion. Mrs. Cannon moved to close nominations for Board Vice President/Secretary. Ms. Heilman seconded and the motion passed with a vote of 6 for, 0 against, 1 abstaining (Mr. West), 2 absent (Mr. Brower and Mrs. Metz). Mr. Hood was reelected as Board Vice President/Secretary.
Board Treasurer
Mr. Nagler nominated Mrs. Metz as Board Treasurer. Mr. Helsley seconded the motion. Mrs. Cannon then moved to close nominations for Board Treasurer. Mr. Helsley seconded and the motion passed with a vote of 6 for, 0 against, 1 abstaining (Mr. West), 2 absent (Mr. Brower and Mrs. Metz). Mrs. Metz was reelected as Board Treasurer.

New Business
Assessment Formula Change Request
The Board received a request from a Harbison resident for the consideration of changing the assessment to a flat fee for residential properties. After a brief discussion regarding the current assessment formula and the history of the Association’s assessment dues, the Board decided that it had no interest in changing the current assessment process.

Executive Session
Dr. Crumpton requested that the board convene an executive session to discuss personnel matters. Mr. Hood made a motion to enter into executive session. Mr. Seabrook seconded and the motion passed with a vote of 7 for, 0 against, and 2 absent (Mr. Brower and Mrs. Metz).
Mr. Nagler made a motion to adjourn executive session and resume the open session. Mrs. Cannon seconded and the motion passed with a vote of 7 for, 0 against, and 2 absent (Mr. Brower and Mrs. Metz).

Adjournment
Mr. Seabrook made a motion to adjourn open session. Mr. Nagler seconded and the motion passed with a vote of 6 for, 0 against, and 3 absent (Mrs. Metz, Mr. Brower and Mr. Helsley) 7 for, 0 against, and 2 absent (Mr. Brower and Mrs. Metz).

Meeting adjourned at 8:15 PM.

Danny Hood
Vice President / Secretary