2011 Board Minutes - October
HARBISON COMMUNITY ASSOCIATION
MINUTES TO THE MEETING OF THE BOARD OF DIRECTORS
October 25, 2011
The Harbison Community Association Board of Directors held their regular meeting on Tuesday, October 25, 2011. Board Members present were Mr. Danny Hood, Vice President/Secretary, Mrs. Irene Metz, Treasurer, Mr. Stanley Seabrook, Mr. Ozzie Nagler, Mr. Terry Helsley, Ms. Leah Heilman. Absent were Mr. Hank West, President, Mrs. June Cannon and Mr. Tom Brower. Association staff members in attendance were Dr. Sid Crumpton, Ms. Danell Cartee, Mr. Victor Collins, Mrs. Megan Shealy and Mr. Mickey Matney. Absent was Mr. Scott Lynch.
A quorum being present for the meeting, Mr. Hood called the meeting to order at 6:05 p.m.
Approval of Minutes - Board Meeting August 30, 2011
After a brief review of the August 30, 2011 Board minutes Mrs. Metz moved the minutes be approved per amendment, Mr. Helsley seconded and the motion was passed with a vote of 6 for, 0 against and 3 absent (Mr. West, Mrs. Cannon and Mr. Brower).
- None Requested
Mr. Nagler reported the following activity:
- McDonald’s at Park Terrace Shopping Center –Approved change request to the exterior finish of the building from stucco to stone.
- Wal-Mart – Approved to place a sign on the exterior of the building for Wood Forest Bank a new merchant.
- Columbiana Crossing – Approval of a “Coming Soon” banner for Nine Rounds a new business to the strip. Nine Rounds is a cross fitness facility that will offer an array of classes and activities.
- Applebee’s – Approval for the reimaging of the logo, colors and signage for the Harbison Applebee’s. This is a corporate change for all Applebee’s locations and was approved provided all Harbison regulations are followed.
- Carolina Pools and Spas – Approved for outdoor displays with conditions.
- 201 Archers Ct – DDRC upheld to RDRC decision requiring the owner of 201 Archers Ct submit a landscaping plan to replace trees that were removed without permission.
- Palmetto Parkridge – The DDRC approved the relocation of the Harbison Community Association sign at the corner of Parkridge and Lake Murray Blvd. The sign is to be relocated to the corner of the redirected Parkridge Rd.
Dr. Crumpton presented to the Board a list RDRC activity for the months of September and October to date.
Finance Report - Mr. Collins
Assessments - Through the month of September 2011 Association has collected 84.22% of budgeted assessments.
- Apartments $165,672
- Business $458,521
- Residential $452,143
- Deliequent Collections $160,026
- Collected $1,475,948 through September which is 89.87% of the overall budgeted goal for the 2011 FY.
- Recreation General - Membership sales and facility rentals are steady and on par with the numbers from last year. Will reach budget by year’s end.
- Specialty Programs - While we have low enrollment in the ASE program the department is expected to only fall short of budget by $2,000.
- Aquatics Programs - Pool Memberships are on pace to eclipse $15,000. The department as a whole is on pace to surpass budgeted goals in the next month.
- The Association has spent 79.21% of the budgeted amount through September 2011.
- Tennis Court & Hitting Wall Fencing - $9,400
Recreation Center Report - Ms. Cartee
- Men’s Basketball - Wednesday night Men’s league started September 14th (5 teams) and ends
- November 17th. Next season will begin on January 11th.
- Youth Basketball - 4 teams participated in our youth Basketball league 7th, 8th, and 9th graders.
- Season ended October 22nd. Youth Basketball league will start Saturday, December 3rd -6th and 7th grade league and 5th, 4th and 3rd grade.
- Tennis - Group tennis lessons for ages 4-13 years old. These lessons were held on Tuesdays and Thursdays and ran for four weeks.
- T-Ball for Tots - T-ball for Tots finished up Monday, October 17th- 30 participants.
- Soccer - November - indoor soccer clinic for ages 3-5 year olds. This will run for four weeks on Tuesday and Thursdays.
- Water Aerobics - All water aerobics classes are running very smoothly.
- Swim Lessons - Parent-Tot class on Saturdays in November.
- Lifeguard Training - Offered a Lifeguard class in October and one in December. We will be offering a CPR / First Aid class for lay responders in November and December.
- Staff - 10 part-time Lifeguards, 8 Aquatic Arthritis Instructors, 5 Water Aerobics Instructors.
- Facility - Pool - Clean and clear.
- Spa - Closures only to drain and refill.
- Sauna – No issues
- Baby Pool - Closed until May 2012
Senior Programs Department
- Senior Classes - Added another day for our easy yoga class on Thursdays at 10:45am.
- Ongoing Classes - Sit and Get Fit, Senior Cardio, Easy Yoga, Yoga Chair Stretch, Tai Chi.
- Senior Events - Lexington Medical Center came out and gave flu shots. FREE Zumba Gold class presented by Heath South
- Special Event - Food Truck Food Court. We had 4 mobile food trucks come out October 10th and set up in our upper parking lot during lunch. We had great reviews and plan on making this a monthly event. Vendors Included: Pawley’s Front Porch BBQ, Bone-In Artisan Barbecue, New York’s Famous Hot Dogs, and Alfresco Mobilista.
- New Programs - Parents Night Out, Evening Yoga class.
- Ongoing Programs Karate, Zumba, Kenpo / Jujitsu and Aikido all continue to run successfully. A.S.E has started and we have 28 participants.
Operational Update - Mr. Lynch
- One more rotation of grass cutting and we will be done for this season.
- Completed trenching and then installing 1600 Ft. of electrical conduit around the back side of Archers Lake which will add 10 new light poles around the most recent section of trail and the newly relocated playground. I would like to compliment my staff on completing this in a timely
- manner. It was a tough job and they did an outstanding job.
- In November, we will be adding seven new lights to the trail located between Settler’s Station and Columbia Ave.
- M&L Tree Service continues to provide quick turnaround on our tree removals.
- Whitehead Animal Control seems to have removed most of the beavers from around the Archers Lake area. Our staff has treated the damaged trees with a paint/sand mixture. This should discourage beavers from doing any further damage to these trees.
Columbiana Drive Shrubbery Planting
At the August 30th meeting Ms. Lynne Smith a resident in the Beacon Hill subdivision discussed with the Board several issues. One of the issues presented was in regards to the amount of noise that the subdivision receives from the increased traffic on Columbiana Drive. She requested that the Association consider planting shrubbery along the road to serve as a natural buffer and sound barrier. Dr. Crumpton presented the Board with a cost estimates put together by Brabham’s Nursery that proposed the planting of approximately 340 Ligustrums or Tea Olives along Columbiana Drive. The proposal came in just under $8,000 which includes installation and pine straw. After a brief discussion the Board requested the Association management seek three bids for the project and report back at the next meeting.
Park Terrace Construction – Non-Compliance Violation
Pursuant to the Harbison Declaration of Covenants, Restrictions, Easements and Liens, the Harbison Community Association (HCA) Board of Directors considered the determination made by the Design and Development Review Committee (DDRC) that Columbia Harbison, LLC is in violation of the conditional approval issued by the DDRC. Following a discussion of the issues involved, a motion to agree with the determination of the DDRC, to issue written notice of such violation and to demand that Columbia Harbison, LLC cure the violation was made by Ms. Heilman. Mrs. Metz seconded and the motion was passed with a vote of 6 for, 0 against and 3 absent (Mr. West, Mrs. Cannon and Mr. Brower).
Dr. Crumpton requested that the board convene an executive session to discuss personnel matters. Mr. Nagler made a motion to enter into executive session. Mr. Seabrook seconded and the motion passed with a vote of 6 for and 0 against and 3 absent (Mr. West, Mrs. Cannon and Mr. Brower).
Mr. Nagler made a motion to adjourn executive session and resume the open session. Mrs. Metz seconded and the motion passed with a vote of 5 for and 0 against and 4 absent (Mr. West, Mrs. Cannon, Mr. Seabrook and Mr. Brower).
Mrs. Metz made a motion to adjourn open session. Mr. Nagler seconded and the motion passed with a vote of 5 for and 0 against and 4 absent (Mr. West, Mrs. Cannon, Mr. Seabrook and Mr. Brower)
Meeting adjourned at 8:00 PM.
Vice President / Secretary